Collect copays, accept HSA/FSA cards, send patient invoices, and reduce time spent chasing balances — with local support you can actually reach.
Healthcare practices deal with payment complexity that most merchants don't face. Copays at the front desk, balance billing after insurance adjudication, HSA and FSA cards, payment plans for large balances, and the need to collect from patients who may not be present. We set up merchant accounts specifically for healthcare — with the right equipment, the right rate structure, and the right tools for each scenario.
Fast, clean countertop terminal at the front desk. Chip, tap, swipe, and HSA/FSA card acceptance. In and out in seconds.
Send a digital invoice after insurance pays and the patient balance is determined. Patients pay online by card or ACH.
All terminals and payment platforms we set up support HSA and FSA card acceptance natively — no special configuration required.
Set patients up on recurring autopay installments for large balances. Reduces collections, improves cash flow.
A medical front desk needs something compact, fast, and professional. The Clover Mini is our most common recommendation — 8" touchscreen, built-in printer, small enough to sit at any reception desk without dominating the space. It handles copays, sells retail products, and keeps a complete transaction record. For practices that also need invoicing and ACH, we pair it with Merchant1 Invoice.
Send digital invoices to patients after their visit. They receive an email or text with a pay-now link — card or ACH, whatever they prefer. Recurring payment plans set up in minutes. All transactions sync to one dashboard so your billing team always knows where every account stands.
While payment processing itself doesn't fall under HIPAA, the platforms and vendors you work with do need to handle data responsibly. We work with compliant payment processors and can walk you through the setup considerations for your practice type.
Every business is different. Here's what we typically recommend for healthcare & medical practices — we'll dial it in based on your specific setup.
Compact 8" front desk terminal. Copays, HSA/FSA, retail products — all in a small footprint.
Digital invoicing and ACH for post-visit balance collection and payment plans.
Alternative countertop terminal if you want a simpler dedicated payment device at the front desk.
No pressure, no obligation. We'll take a look at your current setup and tell you exactly where you can save and what equipment fits best.